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Position: Financial Controller & Bookkeeper
Location: London, UK
Company: ONE LDN - A Leading Fitness Club Brand
Employment Type: Full-time About ONE LDN: Since our launch in 2016, ONE LDN has been redefining the gym experience by blending elite performance with community connection. We stand against the solitary and dull fitness journey, making fitness social, fun, and empowering. Our vibrant club offers a 16,000 sq ft space combining premium gym facilities, functional fitness areas, and boutique studios. As we expand across the UK and beyond, we are seeking a Financial Controller & Bookkeeper to ensure smooth and efficient financial operations that fuel our growth. ONE LDN isn’t just about fitness—it’s where fitness lovers connect and thrive, both physically and mentally. As part of our team, you’ll contribute to an exciting journey, enabling members to reach their best selves while helping ONE LDN scale to new heights. Role Overview: The Financial Controller & Bookkeeper at ONE LDN will play a vital role in managing all financial aspects, ensuring regulatory compliance, and supporting strategic decisions. You will be responsible for overseeing payroll, VAT submissions, bookkeeping, budgeting, and financial reporting for the company and its expanding entities. Key Responsibilities: Payroll Management -
Handle monthly payroll processing for full-time and irregular staff (Front of House) across ONE LDN and group companies, ensuring timely submissions to external payroll companies. -
Double-check staff commission calculations and ensure accurate wage payments. -
Update holiday entitlements and maintain employee records in the HR Management system. -
Manage pension enrolments and updates via SMART Pension. Accounting & Financial Reporting -
Keep Xero up-to-date with weekly and monthly invoices, payroll, and supplier payments for all group companies. -
Prepare monthly and annual accounts, profit and loss (P&L) statements, and balance sheets. -
Ensure the timely preparation of VAT submissions and error checks for all entities. -
Perform trial balance reviews and prepare the year-end for external accountants. Cash Flow & Budgeting -
Prepare and update weekly and monthly cash flow statements. -
Produce payment plans in line with the company’s budget and financial forecasting. -
Reconcile supplier and customer payments, including PT rent and corporate contracts. -
Monitor third-party revenue platforms (Hussle, ClassPass, GymPass) for timely collections. Membership Revenue Management -
Produce daily and monthly reports from the club management system and the CRM, tracking new registrations, attendance, and membership transactions. -
Manage debtors' collections, ensuring timely retrieval of payments from members in dunning status. -
Regularly review and correct revenue discrepancies to maintain accurate financial records. Compliance & Regulatory Duties -
Prepare and submit annual confirmation statements for all group companies. -
Ensure compliance with UK tax laws, including PAYE payments and HMRC updates. -
VAT registration for any new group companies, ensuring regulatory compliance as the brand expands. Personal Competencies: -
Attention to Detail: Ensure meticulous accuracy in all financial records and reporting. -
Consistency: Demonstrate reliability in maintaining high standards across all financial operations. -
Problem-Solving: Analytical mindset to identify and resolve financial issues efficiently. -
Integrity: Uphold ethical standards and transparency in financial management. -
Communication: Clearly convey financial information to non-financial stakeholders. -
Strong Desire to Learn and Grow: Commitment to continuous learning and adapting to the evolving needs of the business. -
High-Performance Mindset: Strive for excellence and contribute to the company’s growth with a proactive, results-driven attitude. Professional Competencies: -
Qualifications: Bachelor’s degree in Accounting or Finance. ACCA, CIMA, or ACA qualification preferred. -
Experience: 3-5 years in a similar role, preferably within the fitness, wellness, or hospitality sector. -
Software Proficiency: Advanced skills in Xero and MS Excel. -
Knowledge of UK Accounting Standards: Strong understanding of UK GAAP, IFRS, VAT, PAYE, and pension regulations. Why Join ONE LDN? At ONE LDN, we are building a community-led fitness club that thrives on connection and performance. If you’re a proactive and detail-oriented finance professional with a passion for both numbers and community, this is an exciting opportunity to contribute to our ambitious growth plans. We offer a collaborative work environment, opportunities for professional growth, and the chance to be part of a brand that is redefining the fitness industry. |
