Accounts and Office Administrator

A family construction business in St Albans are looking for an Accounts and Office Administrator to join them on a permanent basis. This is a full-time role in office and requires someone who is able to look after a broad range of responsibilities.

Ideally the company are seeking someone with experience within the construction industry and ideally will have experience of Eque2. As a minimum you must have experience of Sage.

It is a vibrant and friendly office, and this position will be a key stakeholder between all departments.

The role covers all aspects of project management across accountancy and admin of the projects. Alongside this they need someone who is able to get into the detail and work with the relevant departments to resolve any queries.

Day to day responsibilities:

• Ensuring all Contracts / Orders received for new projects are set up with Payment Terms / Billing details
• Set up all new projects on the Eque2 system
• Check all purchase orders from the Project Team are within budget and correctly allocated
• Overseeing the purchase invoice process to ensure all are correct and any queries are managed
• Working with the Project Team to review any issues that occur onsite and ensure any extra costs or credits are recorded correctly
• Log all job variations and additional costs are billed for
• Create and send all Sales Invoices to clients
• Chasing client payments
• Oversee/check CIS process
• Oversee/check daily purchase/sales ledger queries / direct debits /expenses / credit card
• Work with the Management Team to streamline processes and reduce overspend and review closed projects
• General office admin including office supplies and equipment procurement
• Provide back up support to one other team member with office management duties / answering calls where needed

This is a mixed role but requires someone with good transactional finance knowledge.

Think Accountancy and Finance is the finance division of Think Specialist Recruitment, an independent recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: Accounts Payable, Accounts Receivable, Payroll, Finance Admin, Part Qualified Finance, Credit Control and Bookkeepers.