Purchasing Administrator

Our multi-site client, currently experiencing an exciting phase of growth, is seeking a Purchasing Administrator to join their expanding team. In this role, you will provide vital administrative support to ensure the accurate and timely processing of purchasing tasks. The successful candidate will play a key role in maintaining the smooth operation of our procurement processes, ensuring all information is up to date and accurate.

Key Responsibilities:

• Assist the Purchasing Manager and team with all procurement activities to ensure smooth operations.
• Handle general administrative tasks, including answering calls, managing messages, and maintaining the supplier database.
• Ensure system data is compliant with company procedures and all supplier information is accurate.
• Maintain and update pricing databases, ensuring accuracy and relevance.
• Process purchase orders from initiation through to completion, keeping track of order statuses.
• Verify product availability and quoted lead times to ensure timely deliveries.
• Provide regular updates to sales teams or branches on order progress.
• Monitor stock movements and supply data to help the buyers make informed decisions.
• Perform other purchasing-related administrative tasks as requested by the Purchasing Manager.

Skills and Experience:

• Proven experience in administrative roles, ideally within a purchasing or procurement environment.
• Strong IT skills, with proficiency in Excel and database management.
• Excellent data processing, analysis, and reporting skills.
• Strong verbal and written communication skills with a customer service mindset.
• High attention to detail, ensuring data accuracy and efficient record management.
• Ability to multitask and prioritise workloads in a busy environment.
• A team player who can work independently and collaborate effectively.
• Adaptable and flexible to changing priorities and demands.

If you are interested in the above and wish to discuss in more detail please contact Lyndsey at Global Highland