Facilities Assistant

Role purpose

We are seeking a proactive and enthusiastic Facilities Assistant to support the smooth running of the London office for this fast growing challenger Bank. This client-facing role involves a wide range of office management, facilities, and health & safety responsibilities, requiring strong organizational skills and a can-do attitude. This is an on-site role, Monday to Friday.

Key responsibilities

• Act as the first point of contact for the office, managing reception and meeting rooms.
• Coordinate catering, post, supplies, and office equipment.
• Administer access control systems, issue passes, and conduct audits.
• Support the Facilities Manager with health and safety duties.
• Organize travel arrangements and process departmental expenses.
• Ensure compliance with mandatory regulatory maintenance checks.
• Build and maintain strong working relationships with internal teams and external suppliers.
• Can be manual work - shipments, logistics, flattening boxes.
• Taking responsibility for new starters and meet and greet requirements.
• Manage and communicate meeting room bookings.
• Following health and safety procedures as well as GDPR and confidentiality.

Key Skills required

• Previous experience in reception or general administration.
• Excellent verbal and written communication skills.
• A client-focused mindset and a flexible, self-motivated approach.
• Confidence in multitasking and managing a variety of responsibilities.
• MS Office experience.

Additional Details

Offering a highly attractive reward package; the typical benefits include:

• 25 days holiday entitlement increasing with service
• Pension Plan
• Private Medical Insurance
• Dental Cover
• Income Protection
• Life Assurance
• Employee Referral Bonus

Interested? Apply now for a quick response!