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Accounts Payable Assistant

Posted: 13/03/25
Recruiter:Boden Group
Reference:2912308874
Type:Contract
Salary:£19 - £22 Hourly
Location:UK
Description: Job Description: Accounts Payable Assistant

Position: Accounts Payable Assistant
Department: Finance
Location: Birmingham

Job Summary: The Accounts Payable Assistant is responsible for efficiently managing the company s accounts payable function, with a primary focus on the accurate and timely processing of invoices. This position is invoice-led, involving the verification, coding, and processing of vendor invoices, reconciling discrepancies, and ensuring payments are made in accordance with company policies.

Key Responsibilities:
  1. Invoice Processing:
    • Receive, review, and verify incoming invoices to ensure they are accurate, complete, and properly approved.
    • Match invoices to purchase orders and delivery receipts for accuracy.
    • Input invoice details into the financial system for approval and payment processing.
    • Ensure compliance with the company s internal policies and procedures for invoice processing.
  2. Vendor Relations:
    • Communicate with suppliers to resolve any discrepancies or issues regarding invoice payments.
    • Maintain professional relationships with suppliers to ensure accurate and timely payments.
    • Respond to supplier inquiries regarding the status of invoices or payment.
  3. Reconciliation and Reporting:
    • Perform regular reconciliations of accounts payable to ensure all invoices are accounted for and discrepancies are resolved.
    • Assist in the preparation of monthly and year-end accounts payable reports for management.
  4. Payment Processing:
    • Assist in the preparation and processing of payment runs, ensuring that payments are made on time and within terms.
    • Prepare cheques, electronic transfers, or other forms of payment, ensuring accurate amounts are paid to suppliers.
    • Maintain accurate records of payments and ensure proper filing.
  5. Record Keeping and Filing:
    • Maintain organised records of all accounts payable transactions, including invoices, payment receipts, and correspondence.
    • Ensure all documents are filed appropriately and stored in compliance with company policy and legal requirements.
  6. Compliance & Audits:
    • Ensure all processes and transactions comply with internal policies, legal regulations, and industry standards.
    • Assist in providing documentation during audits and maintain audit trails for transactions.
  7. Administrative Support:
    • Provide general administrative support to the finance department as needed, including managing office supplies and preparing financial reports.
    • Assist in the implementation of process improvements for more efficient invoice management and payment processing.

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